(800) 842-5176 info@aega.org

Church Charter Renewal Form

This form is an annual report as required by the IRS for AEGA to maintain its “Group Status” and continue to provide you the 501(c)(3) tax-exemption for your church. Even if your chartered certificate renewal date is for this year, you are still required to provide the following information for our records.

Important Legal Information

  • You may use this form for your financial report or, if you use QuickBooks or similar program, you can attach a Profit & Loss Statement for the financial portion only.
  • Your ministry is required to file a 990 form with the IRS, as well as attach a copy here.
  • Check with your Secretary of State office to verify that your state incorporation is current and active. Renewal frequency varies from state to state. Without valid state incorporation, your federal incorporation (501(c)3 status) becomes invalid. You may or may not receive notice from your Secretary of State that it is due as it is your responsibility to handle this.

FORM DEADLINE: March 28th of each year

Please note: We cannot extend the renewal past March 28th due to the IRS deadline requirement of May 15th. If you are late sending us the report necessitating us to file an amendment, you will be required to pay a late fee of $150. Once your report is received in our office and approved, your charter will be renewed, and a letter of good standing will be mailed to you within 30 days. We also file a report with the IRS confirming your status.

If you have any questions regarding this form, please call 1-866-842-5176 or fill out the contact form.

Complete the online form below or download a PDF version.

Church Charter Renewal Online Form

Address(Required)
Pastor(Required)
CONTACT PERSON(Required)

FINANCIAL STATEMENTS

If you use QuickBooks or similar program, you can attach a Profit & Loss Statement in lieu of completing Sections 1 and 2 of this form.
Drop files here or
Max. file size: 2 GB.

    SECTION 1: RECEIVED CONTRIBUTIONS FOR CHURCH

    If you have uploaded a Profit & Loss Statement, you may skip to Section 3.
    ASSETS - What the Church OWNS
    FIXED ASSETS
    EQUIPMENT & OFFICE FURNITURE - List Type & Value
    VEHICLES - Paid For - List Type, Make, Year & Value
    OTHER ASSETS - List Item & Value

    SECTION 2: EXPENSE REPORT FOR CHURCH

    If you have uploaded a Profit & Loss Statement, you may skip to Section 3.
    LIABILITIES - What the Church OWES
    Accounts Payable - Notes Payable & To Whom
    Mortgages/Contracts & to Whom
    Vehicle Loans
    OTHER EXPENSES
    Office Expenses
    Salaries - To Whom (Pastor, Associate Pastor, Your Pastor, Clerical, etc.)
    Be sure to keep records and receipts of all expenses listed above.
    IMPORTANT NOTICE: You must keep a complete record of all people and organizations who contrinute to the church and how much they gave for your records. Don't forget to issue a "contribution statement" to contributors for tax purposes.
    REMEMBER: You need to issue W-2s and/or 1099s to those who receive wages or to whom you paid contract labor. If you need help obtaining these forms, contact your CPA or go to www.irs.gov.

    SECTION 3: QUESTIONS

    1. Were there any changes in your purpose this year?(Required)
    2. Were there any changes in your organizational documents this year?(Required)
    6. Please check the following programs you currently have in your church:(Required)
    Max. file size: 2 GB.

    SECTION 4: LIST OF ALL CURRENT BOARD OF DIRECTORS

    Name of President(Required)
    Address
    Name of Secretary(Required)
    Address
    Name of Treasurer(Required)
    Address
    Name
    Address
    Name
    Address
    Is the majority on the board NOT related by blood or marriage?
    Drop files here or
    Max. file size: 2 GB.
      To the best of my knowledge the above statements are true and complete. The purposes and activities of this church are strictly for religious and charitable purposes in compliance with the IRS code 501(c)3 and is not a private foundation.(Required)
      The Pastor or Director of the Board typing their name consitutes an official signature on this document.
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